Calls, inboxes & lead management
Answer incoming calls during business hours, collect and return voicemails the same day, organize inboxes, prequalify leads, and schedule onsites or consultations.
US-based remote admin support from Advanced Administrations, a Business administration service.
Run the business.Not the back office.
US-based, W-2 admins handle customer calls, appointment scheduling, invoicing, and the recurring office work that keeps your business moving.
The back office, without the full-time hire.
Administrative support capabilities
Support behind the work.
Delegate the work that needs a consistent owner, from calls and lead follow-up to invoices, vendor coordination, and reporting. Coverage available during standard business hours Monday - Friday.
Invoicing, A/P, A/R & bookkeeping
Schedule, send, and track invoices; set up vendors and pay bills; follow up on past-due balances; and handle light bookkeeping, job costing, sales tax, cash projections, and P&L reporting.
Payroll, vendors & crew coordination
Collect, audit, and submit crew hours to payroll systems, track PTO, deductions, and commissions, coordinate vendors, and keep warranty work from getting lost.
CRM, reporting & systems
Maintain CRM pipelines and opportunity stages, document SOPs in Loom or Trainual, manage recurring reports and inventory tracking, and support social media and newsletters.
We work with the tools you know
Your admin works inside the tools you already use for communication, scheduling, customer management, and invoicing. Don’t see yours? We learn your system, you don’t change it.
US-based administrative team
A real team. Reliable support.
US-based, W-2 admins learn your systems, work with your team, and take ownership of the recurring work behind your business.
Meet the Team
Client testimonials
Hear from the people we support.
More teams we’ve supported
A few of the businesses behind the work.
Google reviews
More feedback from our clients
How it works
From the first meeting to a working handoff.
We build your administrative system around your business, prioritize what matters most, and transition responsibilities in a clear, manageable sequence, then continue to manage and improve it as your business grows.
01
Build the System
Download your business into our system (pipelines, automations, and daily objectives).
02
Map the Priorities
Build a phased implementation plan around what matters most to you.
03
Launch the Admin
Begin transitioning responsibilities according to the plan.
04
Manage & Improve
Ongoing oversight, accountability, and process optimization.
Clear boundaries
What we don’t do.
Get administrative support built around the recurring work your business needs covered.
Not a call center.
Your admin is there to understand the work, follow the handoff, and keep ownership clear.
Not offshore.
Your support comes from US-based, W-2 admins who work inside the systems your business already uses.
Not a per-hour bookkeeper.
This is recurring administrative coverage built around the work that needs a consistent owner.
Cost and responsibility
Compare the cost and responsibility of hiring.
Choose the coverage and ownership that fit the work on your plate. Each admin averages 120–420 completed tasks per week.
Schedule a ConsultationTraditional In-House Hire
- You recruit, hire & train
- You manage PTO, absences & turnover
- You pay payroll, benefits & employment overhead
- You commit to a full-time role
Advanced Admin
- We match, onboard & train
- We handle coverage & replacements
- One all-in rate—no additional employment overhead
- Get the level of support you actually need
Our pricing
Choose the coverage that fits the role.
Part-time
Shared Admin
$2,300 / month
Dedicated Admin
$2,600 / month
Full-time
Shared Admin
$4,500 / month
Dedicated Admin
$4,800 / month
Shared Admin
Your admin may support another client at some point during their workday. Those hours may overlap with yours, or they may not.
Dedicated Admin
Your admin works only for your business from clock-in to clock-out.
Monthly pricing is shown above. All billing is bi-weekly. Final scope and coverage are confirmed during the consultation.
Careers at Advanced Administrations
Join our remote admin team.
See future US-based remote admin opportunities and application details as roles become available.
Visit CareersFrequently asked questions
Questions before you hire admin support.
What can a remote admin handle?
A remote admin can answer and return calls, organize the inbox, prequalify leads, schedule appointments, send invoices, follow up on A/R, coordinate vendors, and keep the CRM and recurring reports current.
What kinds of businesses do you support?
We support landscaping, hardscaping, lawn care, maintenance, roofing, HVAC, plumbing, electrical, painting, pressure washing, pool building, general construction/remodeling, forestry, and fencing businesses.
How do I know if I need administrative support?
If calls and voicemails, email, scheduling, lead follow-up, or past-due invoices keep pulling you away from leading, it may be time.
Do you help hire, train, and support the admin?
Yes. We recruit, hire, train, and support the admin, then define what they own and how the handoff works.
What is the difference between a Shared and Dedicated Admin?
A Shared Admin may support another client during their workday, and those hours may overlap with yours or may not. A Dedicated Admin works only for your business from clock-in to clock-out.
Build a better backend
Make room to lead again.
Tell us where admin work is slowing you down. We’ll define the role and see if the service fits.
Schedule a Consultation